Prince Edward Island Security Guard License Practice Exam

Archiving is primarily used for storing records for future reference. This process involves collecting and preserving information, documents, and other important data that may not be actively used but still requires retention due to regulatory, legal, or historical reasons. By properly archiving records, an organization ensures that valuable information is not lost and can be accessed later when needed. The ability to retrieve archived documents can be crucial for audits, compliance, and any legal matters arising, as well as for maintaining institutional knowledge. It serves a protective role by keeping data accessible without cluttering active databases or workspaces. Other options, while related to document handling, do not accurately represent the primary purpose of archiving. Destruction of records pertains to records management processes rather than archiving, sharing sensitive documents publicly is typically managed through different protocols, and creating incident reports relates to active documentation rather than archival tasks.